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How Ventura County Community College District Leveraged 365 to Embrace the Cloud

"SADA’s engagement didn’t end with migrating our tools. Their commitment to our success is why we achieved 100% adoption rates."

- Victory Kitamura, Webmaster and IT Administrator, Ventura County Community College District

SADA Helps Ventura County Community College District Leverage 365 to Embrace the Cloud

vcccd-logo_CRMClient

The Ventura County Community College District is a public community college district serving residents in Ventura County. The District’s three colleges; Moorpark, Oxnard, and Ventura, offer programs for transfer to four-year colleges and universities, occupational and vocational training, basic skills instruction, as well as economic development and continuing education for cultural growth, life enrichment, and skills improvement.

Business Challenges

In early 2015, Ventura County Community College District was faced with a problem that is all too common in the education system: their on-premise solutions were old, bulky, and badly in need of an update. The college needed to upgrade from SharePoint 2007 and the standard Microsoft Office tools along with improvements to SSO capabilities. VCCCD also suffered from another problem that often plagues the higher education segment: their IT staff was so strained with projects leaving no bandwidth for vendor research and product reviews, yet alone new technology deployment.

Solution

Without the time or resources to tackle such a large project, VCCCD’s IT department knew they had to bring on a consulting partner.  “Our IT department was a staff of about ten serving over 2,500 employees,” said Victory Kitamura, VCCCD’s Webmaster and IT Administrator. “We brought SADA Systems onboard because we really needed a vendor who understood our specific challenges and could deliver both the product and the end-user training without disrupting our current workflows.”

SADA Systems, a Microsoft Cloud Solutions Provider and a well-known expert in Office 365 cloud migrations and deployment, conducted an extensive in-depth assessment that led to a statement of work aligned with VCCCD’s needs. SADA’s proposed migration plan was centered around shifting VCCCD’s current Microsoft tools from on-premise to the cloud. The solution was Office 365, which also included Exchange Online (email), SharePoint Online (file storage and document collaboration), Lync Online (now Skype for Business), and Office Professional Plus, which includes the ever-popular Word, PowerPoint, and Excel.

To ensure VCCCD achieved a high ROI on their investment, SADA provided admin and end-user adoption training. SADA’s staff also delivered change management consultations to make the endeavor more successful by training VCCCD staff to teach other employees how to use the new solutions.

Results and Benefits

Within 5 months, all 2,500-plus staff accounts had been migrated to Office 365 successfully without disrupting their workflows. The staff was able to adjust quickly to the familiar Microsoft Office environment and boost their productivity as employees discovered new uses and applications for Office 365 resulting from SADA’s training and change management services.

“SADA’s engagement didn’t end with migrating our tools. Their commitment to our success is why we achieved 100% adoption rates,” said Kitamura.

SADA’s cloud migration strategy was also friendly to VCCCD’s budget. In addition to more efficient workflows, VCCCD achieved additional ROI by enrolling in a Microsoft initiative that provided special pricing and licensing options for higher education organizations.

“SADA did more than help us migrate to the cloud. They showed a level of dedication that drove ROI and boosted productivity,” said Kitamura.

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