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Outlook tips and Tricks

Top 25 time-saving Gmail shortcuts

Gmail shortcuts are a great way to take advantage of Gmail’s full capabilities (and save yourself some precious seconds which can add up during the work day!). If you find yourself using a handful of functions everyday, it will be helpful for you to learn the keyboard shortcut. Remember! You must turn on shortcuts in your Gmail settings.

How to Activate Gmail Keyboard Shortcuts

Before you can use these Gmail shortcuts, you must make sure that the Keyboard Shortcuts Setting for Gmail is set to “on” in Gmail Settings. Click on the little gear (in the new UI view), click Mail Settings and in the General tab you will see:

Once you got that activated, you can begin using Gmail shortcuts:

Top 25 time-saving Gmail shortcuts

    1. g then i –  Open the Inbox.

 

    1. g then s –  Open Starred.

 

    1. g then t –  Open Sent Mail.

 

    1. g then d –   Open Drafts.

 

    1. g then a –  Open All Mail.

 

    1. g then c –  Open Contacts.

 

    1. g then k –  Open Tasks.

 

    1. * then a –    Select all conversations.

 

    1. * then n –    Deselect all conversations.

 

    1. * then r –    Select only read conversations.

 

    1. * then u –    Select only unread conversations.

 

    1. x — Select a specific conversation; puts a check in checkbox; works as a toggle.

 

    1. s – Stars a specific conversation; works as a toggle.

 

    1. . – Open the More Actions dropdown list; works as a toggle.

 

    1. e — Archive a conversation from current View into the All Mail View.

 

    1. l – Open the Labels dropdown list to allow you to apply a label to a conversation.

 

    1. # — Move the selected conversation to the Trash.

 

    1. <Shift> + i — Mark selected conversations as read.

 

    1. <Shift> + u – Mark selected conversations as unread.

 

    1. c – Open a new message.

 

    1. <Shift> + c – Open a new message in a new window.

 

    1. / — Move cursor to the entry box for Search Mail.

 

    1. z – Undo previous action. Mainly used when typing and works as an “undelete”.

 

    1. Esc – Remove the cursor from a search box or any input field.

 

    1. a — Reply to all when a conversation is open. (My personal favorite!)


What is your favorite Gmail shortcut? For a complete list, visit: https://mail.google.com/support/bin/answer.py?answer=6594


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