7 Reasons to Use a Collaboration Suite

The effectiveness (or lack thereof) of team collaboration can easily dictate whether a business spends its working hours floundering or flourishing.  Naturally, this can have a dramatic impact on your bottom line.  Here are seven ideas to consider about how a Microsoft collaboration suite can stack up against standalone business tools.

1) Lower Costs

Cost Savings of Microsoft Office 365

7 Reasons to Use a Collaboration Suite

While the cost of using several tools supplied by numerous vendors can easily add up, using integrated systems delivered by a single supplier are more likely to have lower licensing costs.  Companies using the Microsoft Office 365 collaboration platform report an estimated net present value (NPV) of $5.6M of implementing the suite.

2) Faster Technology Implementation and Simplified Maintenance

Implementing a suite of cloud products can take 40% less effort than installing multiple ad-hoc solutions, so your business can hit the ground running faster using a consolidated approach.  A unified suite of tools can also be easier to maintain than multiple tools which can require individual manual updates and additional purchases to keep running.

3) Uniform Security

A single system simplifies security monitoring, managing authorizations, and user permissions. Additionally, anomalies and attacks are easier to identify in a centralized system.  Conversely, monitoring multiple disparate tools using distinct security models can introduce challenges to  maintaining uniform security and privacy.

4) Improved Productivity

Integrated tools specifically designed to enhance collaboration are often successful at doing just that.  Better tools within collaborative cloud suites minimize the need to jump in and out of various tools from different vendors.  This relieves users of the need to navigate within multiple user-interfaces to perform necessary functions.  Remote employees using a cloud suite save one hour a day using a collaborative suite of tools. That adds up to 254 hours annually per remote employee, assuming they are even enjoying 3 weeks of annual vacation.

5) Communication

Using a collaboration suite like Microsoft Office 365, which includes Skype for Business and Yammer to streamline communication efforts, eliminates the need for add-on communication tools or additional hosted PBX or unified communications platforms.  Ultimately, organizations which eliminate third-party communication tools in favor of those built into their suites save an average of $247,000 over three years.

6) Training

When using an integrated suite with familiar user-interfaces across its tools, the learning curve is significantly trimmed. As a result, training is simplified.  Recently, 65% of enterprise tool users reported that they valued such ease-of-use above having additional features.

7) Support

With fewer vendors, there are fewer relationships to maintain and your company will know exactly who to contact should any support needs arise. Troubleshooting problems is also simplified when working within solutions with familiar navigations and behaviors.

Collaboration for Business:

82% of users feel that improving teamwork and cutting down cycle time are the greatest benefits of collaboration tools. Management teams are also beginning to see the effects of simplified interactivity, with 60% of management representatives reporting that they understand the benefits of collaboration software.

Is Office 365 Just Office in the Cloud?

Microsoft Office 365 eBook

Short answer: No—it's so much more! Learn how Office 365 adds security, mobility and speed to processes. This eBook will explain how combining familiar tools with powerful additions like Power BI, OneNote, and OneDrive can help your business manage and tackle more tasks.

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